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Policy on Library Space Used for Promotion and Display

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Revised and adopted by the Rochester Public Library Board of Trustees on November 20, 2019

The library’s spaces for promotion and display are to be used primarily for library events, services, and related partnerships. Rochester Public Library posters and printed material should follow brand guidelines.

The library may be able to display pamphlets or posters for individuals and organizations to raise awareness about social services, educational and cultural activities, events, and other matters of general interest.

Materials describing free services are given highest consideration. Materials describing non-profit services that charge a fee must clearly state cost. Materials about commercial products or services for sale by forprofit entities will not be displayed.

Pamphlets and posters must include contact information of the organizer, group, or sponsor. Only 8.5” x 11” or smaller posters are allowed.

The library does not restrict items on the basis of political, religious, or social point of view. Posting of material does not imply library endorsement.


Pamphlets or posters must be brought to the library administration office or the Public Services Desk.

Designated library staff will post material that meets the library’s standards as space allows and remove outdated or damaged items. The Library Director shall make the final determination of suitability. The library may limit the quantity of materials or the period of time items are displayed. Displayed items will not be returned. 

Printable version of the Policy for Library Space Used for Promotion and Display (PDF)

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